Why is ESCRIBA already in use by many organisations?

An analysis of some major organisations has revealed the following facts and lead to the design and creation of the ESCRIBA technology platform, which is integrated seamlessly with ERP solutions such as SAP. Although the analysis focused on HR processes, the same principles apply to many other CRM and ERP applications.

• 80% of all HR processes end in a document

• In the HR environment there are approximately 320 different types of documents with of average 3-5 variants

• Per employees per year on average 38 Documents are created

• Approx. 80% of standard documents (Income statements, working time certificate, etc.)

• Approx. 20% of individual documents (Change notifications, confirmations, contracts etc.)

• The time to create a standard document, on a average takes 3 ½ minutes. Individual documents will take an astonishing 18 minutes.

• Up to 33% of the HR capacity is tied up with the generation of contracts, communications, certifications and general correspondence.

• Expressed in term of total cost, per employee, per year this equates to £135.

Detailed below are some of the reasons why ESCRIBA is today already in use by many organisations, delivering increases in effectiveness of personnel, process efficiencies and creating enthusiasm for further optimisation opportunities, making it a market leader in the field of document centric process optimisation.

• ESCRIBA Document Services are 100% integrated with SAP / ERP applications

• Process optimisation from handling technology to real end to end processes

• Comprehensive integration and low TOC

• The leverage powers of the ESCRIBA Technology Platform

ESCRIBA does far more than "just" optimised processes. Apart from the high range of functions and their far-reaching integration features, characterised by the ESCRIBA technology platform at a higher level through a wide range of leverages for obtaining of benefit in the areas of:

• Brand leading and stronger corporate image
• Speed and flexibility
• Traceability and legal compliance
• System utilisation and process discipline
• Resource Utilisation & Cost Reduction.

ESCRIBA is “intelligent” & strikes many birds with a single stone.

With ESCRIBA, we can not only produce documents, but also control and optimise all processes” explains Dr. Christian Behnke, Board Director of E&E information consultants AG.  This claim is being substantiated with some testimony from existing clients included in the below article.

Despite today’s digitalised day to day office environment, it is still necessary to finalise a vast number of documents on paper. Contracts, confirmation letters and other documents must therefore be of the highest standard. Usually, a vast number of draft documents with different versions exist in a business, making it virtually impossible to ensure legal compliance and the meeting of quality standards.
Not so for approximately 20 percent of the DAX30 and medium-sized companies. From the automotive industry to the service providers – these companies have deployed the document technology, ESCRIBA, for document-centric process optimisation on their SAP Systems.

The ESCRIBA software is developed by E&E information consultants AG. and it closes the gaps which arise in many companies between the digital data of the SAP Systems and the often, very extensive, written communication. With ESCRIBA both individual documents and bulk letters including the necessary layout, can be created and discarded in a fully automated manner using SAP. The direct acquisition of data, from SAP into the document, avoids double inputs and inhibits transmission errors. On the basis of central drafts, dynamic and legally secure documents can be generated with ESCRIBA for repeat business processes. Thus, for example at BSH and Siemens domestic appliances, with the help of ESCRIBA, the HR department are able to create their documents automatically. The software “thinks” not only about the current document, but also about what the next steps in the HR process are and automatically prompts the generation of further documents and processes. “With ESCRIBA, we can not only produce documents, but also control and optimise all processes” explains Dr. Christian Behnke, board of E&E information consultants AG.

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