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Document Analysis Workshop
Is your organisation faced with ....
- A vast number of document templates that are stored and maintained in centralised file systems.
- Organisational and functional diversity leads to complex requirements on the templates regarding layout, structure and content.
- Template and data gathering, interface design and maintenance take place on the basis of different, parallel used technologies (e.g. Word, SAP-Script, ABAP etc.) tying up different resources (Business & IT) at the same time, leading to delays and high costs.
- Permanent legislative and organisational changes, resulting in a high number of continuous changes of document template content (e.g. mergers, changes in the board of directors, new corporate identity, etc.).
- A low degree of automation and redundant data entries while writing a document, consumes large amounts of resource in the operative and administrative departments.
- Non centralised filing processes and locations, the lack of traceability and legal compliance, in terms of e.g. SOX, circumvent the avoidance of liability and legal risks.
- A lack of transparency of the operational practices and processes prevents an objective evaluation of the economical dimension regarding “documents & document processes”.
Then you are not on your own.....
Benchmarking of some leading organisations (DAX 100 companies) has revealed:
- 33% of the activities of internal service providers (e.g. Personnel Department) are tied up with the generation and quality assurance of documents.
- 80% of all the processes in the HR environment end in documents
- Total cost of document generation is a staggering £135 per annum, per employee
Let ELETRA-Consulting help you to find a solution......
by running a tailored document analysis workshop. Focusing on documents and the processes involved in their generation, maintenance and archiving, providing you with a road map, solution options and optimisation opportunities.
To find out more and to book your workshop date, please call or email us on info_en@eletra-consulting.com
Please find detailed below an outline of the workshop schedule, its aims, objectives and deliverables.
In order for us to prepare the workshop, we would very much appreciate if you would complete the workshop preparation form and return it to us by email, mail or fax.
Click here  to download a copy of this page, which includes the Preparation Form.
Document Analysis Workshop
Workshop Aims:
- The workshop is focused on analysing the 33% of the activities of the internal resources involved in with the generation and quality assurance of documents.
- Providing quick results and recommendations for a solution
Objectives & Value:
- Establish transparency of the in house processes involved in document generation
- Provides an essential precursor to the introduction of ESCRIBA technology
- Provides a “stake in the ground” and documentation inventory, allowing an ROI calculation to be made for an ESCRIBA implementation.
- Analysis of the 33% of the activities in the documentation environment, may impact the remaining 66%, providing further optimisation opportunities
Workshop schedule:
The workshop will take 5 days and should be completed over a period of 2-3 weeks.
Day 1:
- Kick off meeting to set the scene and communicate objectives
- Focusing the participants on documents and document processes
- Agreeing action and setting tasks for participants
Day 2:
- Classification of documents according to characteristics:
- Features: frequency or appearance of the documents
- Effort required to produce
- Complexity low, medium, high
- Risk (business critical) caused by poor quality and errors in documents
- Categorisation of document type (contracts, documents, letters, forms)
Day 3:
- Analysis of the document generation, maintenance and filing processes:
- what is done by whom and when, before and after the production of documents
- What dependencies arise in the processes
Day 4 & 5:
- ELETRA to analyse and document findings
Result:
- An analysis and inventory of documents
- Recommendations of potential solutions
- Next steps and implementation road map
Cost:
- Fixed price of £ 6,750.00
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